Employee Manual 2025 - Flipbook - Page 103
proper use in compliance with this policy; shall immediately notify the city manager if the
credit card is lost or stolen; and shall return the credit card to the city manager upon
termination of employment with the City, or if requested to do so by the city manager.
The finance department shall pay each credit card billing within the due date, but in any
event within not more than sixty (60) days of the initial statement date.
The City may also implement a Purchasing Card (P-Card) program to simplify low-dollar, highfrequency purchases for official City business. P-Cards may be issued with the approval of the
City Manager and Finance Director and must be used in accordance with the City's purchasing
policy. Use is limited to authorized City-related expenses. All P-Card activity must be
supported by receipts and a business purpose, reconciled monthly, and reviewed by the
department head and Finance Director. P-Card use is subject to audit.
Any City officer or employee using a City credit card in violation of this policy shall be subject to
disciplinary action, including loss of use privileges, suspension or termination as may be
appropriate in each case.
The total combined authorized credit limit of all City credit cards shall not exceed the limit
authorized in the above section, and in any event shall not exceed five percent (5%) of the
total current budget, or as otherwise limited by state law.
City of Plymouth Employee manual - Page 103 – May 2025
