Employee Manual 2025 - Flipbook - Page 131
o All records for City business, including, but not limited to e-mail, texts, documents,
photos, audio, or videos created and stored on the cell phone and/or smart device
are the property of the City, and employees should have no expectation of privacy.
o All records for City business created or received on the personal device(s) may be
considered official records of the City and retained as documentation of official
policies, actions, decisions or transactions.
All City business related documents and communications on both City-owned and personal cell
phones and/or smart devices are considered public records and are subject to requests under the
Freedom of Information Act (FOIA).
As a matter of policy, the City will not routinely monitor City-owned or personal devices. However,
the City reserves the right to access employees' devices, both City-owned and personal, for reasons
including, but not limited to the following:
1.
2.
3.
4.
Upon leaving employment with the City for any reason, a user’s cell phone and/or
smart device may be accessed for the purpose of saving those messages and
documents that pertain to City business;
If required by law to do so;
When necessary to investigate a possible violation of City policy; or
In the event that there is reasonable suspicion that a user has violated any of the prohibited
uses in this policy.
City of Plymouth Employee manual - Page 131 – May 2025
