Employee Manual 2025 - Flipbook - Page 32
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employee may borrow up to five (5) days of vacation time with the permission of the
department head or city manager.
The maximum accumulation of vacation time for each employee may not exceed
thirty-six (36) days as of July 1st of each year. Vacation balances shall be reduced to
thirty-six (36) days on July 1st of each year with no payoffs made for any vacation
balance in excess of thirty-six (36) days.
Within each department, length of service shall prevail for work essential times
with regard to scheduling of vacations of 5 days or more. Vacation requests of less
than 5 days will be granted based on the date the request was received.
A person whose job consists of sharing between departments shall have length of
service in the department in which the primary amount of time is spent.
Upon separation from employment, an employee will be compensated for all
unused vacation days up to a maximum of thirty-six (36) days in exchange for a full
release. Deductions will be made for vacation used but not earned. An employee
must be employed 15 days in the month in which he/she terminates employment in
order to receive vacation time for that month. In no case will an employee be
reimbursed for any vacation days if employment is terminated before their oneyear anniversary date.
Vacation schedules shall be the responsibility of the department heads. Requests
for vacation leave of 5 or more days shall be submitted not less than ten (10)
workdays prior to the start of intended leave.
Upon approval of the department head, vacation time may be used in one-hour
increments.
Up to 10 additional days of vacation time may be carried over to the following
year upon permission of the city manager.
Any part-time or 3/4 time employee that becomes full-time will begin
earning vacation per the schedule listed above.
Paid Time Off:
Designated Part- or 3/4-Time employees are eligible for Paid Time Off (PTO). Employee(s) receiving
PTO is at the sole discretion of the City. Individual departments may provide further guidance
related to PTO that meet the needs of the department.
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Employees would receive PTO based on the number of hours worked in a given pay period:
o Hire Date to 4.99 Years – 6%
o 5 Years to 9.99 Years – 7%
o 10 Years to 14.99 – 9%
o 15 Years or Greater – 11%
Part-time employees do not receive paid holidays except for year-round employees who will
receive their birthday holiday.
Part-time employees can use this time in 1/2 hour increments.
The use of PTO cannot exceed 7.5/8.0 hours per day.
City of Plymouth Employee manual - Page 32 – May 2025
